Document Services in Canada
Document services in Canada cover the permits, status records, and certifications you need to prove, keep, or restore your standing in the country. Mirzoyan Immigration handles three of these for clients across Canada: PR card renewal, lost-document replacement, and notary and commissioner work. Every immigration file is built and submitted by a licensed RCIC, Narek Mirzoyan, RCIC # R1005184, or Vahe Mirzoyan, RCIC # R514223. This page helps you find the service you need, then sends you to the team that handles it. Notary work sits alongside the immigration practice as a separate service. Both run in English, Russian, and Armenian.
Last reviewed by Narek Mirzoyan, RCIC # R1005184, on 2026-05-30.
Which Document Service Fits Your Situation?
Document services answer four different needs. Find yours below, then follow the link to the page that handles it.
PR Card Renewal
Your PR card is expiring or expired. You need a PR card renewal, and you have to prove you met the residency obligation before IRCC will reissue the card.
Document replacement
You lost a work or study permit, or it was damaged. You need a document replacement from IRCC, not a new application.
Landing Doc replacement
You lost your Record of Landing, or you need proof of your status or landing date. You need a Verification of Status request, because the old paper record cannot be reissued as a true duplicate.
Notary public Services
You need a document certified, witnessed, or sworn. You need a notary public or commissioner of oaths, which is an administrative act, not an immigration application.
Apostille Services
You need a Canadian document recognized in another country. You need an apostille or document authentication, often after the document is notarized.
Not sure which one applies to you?
Contact us, and the team will point you to the right service before you spend money on the wrong one.
PR Card Renewal
Your permanent resident card is the document that proves your status, and it has to be valid before you board a flight back to Canada. Renewal turns on one test: you must have been physically present in Canada for at least 730 days in the last five years, the residency obligation set out by IRCC.
The renewal stalls most often on proof of presence. Thin travel records, missing entry and exit dates, or time abroad you cannot document all trigger a closer review. IRCC reconciles your declared days against CBSA border data, so an undercounted weekend trip becomes a discrepancy an officer flags. A licensed RCIC checks that count before the file goes in.
See PR card renewal in Canada. For the full reference, read our PR card renewal complete guide. Local help is on the PR card renewal Toronto page.
Lost or Damaged Document Replacement
If your work or study permit is lost, stolen, or damaged, you can ask IRCC to replace it. The replacement matters because that permit is the document an employer or a school relies on to confirm your status and your right to work or study.
The detail people miss is that a replacement reissues the existing permit. It does not extend it, and it does not change its conditions. If your status itself is also close to expiring, that is a separate application on a separate timeline, and the two are easy to confuse.
Read the full guide on how to replace lost immigration documents in Canada.
Verification of Status and Landing Records
Your Record of Landing or Confirmation of Permanent Residence proves when and how you became a permanent resident. Banks, pension offices, and citizenship applications sometimes ask for it years after you landed, often when the original is long gone.
Here is the catch most people hit. IRCC does not issue a true duplicate of an old Record of Landing. Instead, it issues a Verification of Status document that serves the same proof. Knowing which document to request, and which form it sits on is the difference between a clean file and a returned one.
Read the full guide to verification of status in Canada.
Notary Public and Commissioner Services
A notary public certifies true copies, witnesses signatures, and commissions oaths and affidavits. You need one for many official documents, both inside and outside an immigration file: travel consent letters, statutory declarations, certified copies of a passport or diploma, and real estate paperwork among them.
Notary work is regulated under the Notaries Act (Ontario) and the Law Society of Ontario, not by IRCC. Narek Mirzoyan performs it as a paralegal licensed by the LSO. Ontario law requires the signer to attend in person, so notary appointments are offered in Toronto and North York, by appointment, in English, Russian, and Armenian.
To book an appointment, see our notary public services. For same-day local help, see notary public in Toronto.
Apostille and Document Authentication
Canada joined the Hague Apostille Convention on January 11, 2024. A Canadian public document used in another member country now needs an apostille, not the older authentication-and-legalization chain. The apostille is a standard certificate the receiving country recognizes on its own.
The apostille itself is issued by a competent authority, not by the firm. Global Affairs Canada authenticates federal documents, and a designated province authenticates its own. In Ontario, Official Documents Services issues apostilles for eligible Ontario documents, including ones an Ontario notary has certified.
Mirzoyan Immigration handles the document side. The firm notarizes and prepares certified true copies, affidavits, and statutory declarations. Then it confirms whether the federal or the Ontario route applies before you request the apostille.
The trap is sequence. Ask the receiving authority what it accepts before you notarize anything, because Ontario makes you responsible for confirming the recipient's rules. Notarizing a copy when the end recipient needs the original-issued document is the mistake that sends a file back.
For local help, see apostille in Toronto
Notary Work vs
Immigration Advice
These are two different services, and the difference is one clients ask about often.
A notary public certifies and witnesses documents. That is an administrative act. It is not advice about your immigration file, and a notarized document is not a substitute for a properly prepared application. A perfectly stamped form filed in the wrong category still gets refused.
Immigration advice and representation on your case come from a licensed RCIC. Mirzoyan Immigration offers both services, but keeps them on separate tracks, so you always know which one you are receiving and who is accountable for it.
Why Work With a Licensed RCIC
A Regulated Canadian Immigration Consultant is one of the few non-lawyer professionals IRCC authorizes to represent you. The College of Immigration and Citizenship Consultants licenses each RCIC, sets the conduct code, and runs a public complaints process. An unlicensed "consultant" sits outside that framework, and if your file is mishandled you have no recourse through the CICC. Verify any practitioner on the CICC register before you sign.
When you hire Mirzoyan Immigration, your questions go directly to a licensed RCIC. Not an intake coordinator. Not a call center. The consultant who builds your file is the consultant who answers your messages. That is the One on One Advisory standard, and it holds from the first call through to the decision.
Narek Mirzoyan is RCIC # R1005184. Vahe Mirzoyan is RCIC # R514223. Both are Paralegals of the Law Society of Ontario, and both are listed on the CICC public register.
Read more on our Google Business Profile, rated 5.0 from 261 reviews by Mirzoyan Immigration clients.
Where the Document Services Are Delivered
The immigration document work is filed with IRCC, so it is not tied to a counter. PR card renewal and document replacement run for clients across Canada, in person, online, or by phone, with documents exchanged through an encrypted portal.
Notary and commissioner work is the exception. Ontario law requires the signer to attend in person, so that service is offered in Toronto and North York, by appointment. For the local page, see our notary public in Toronto and notary public in North York.
Frequently asked questions
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The firm handles PR card renewal, replacement of lost or damaged immigration documents, verification of status when a record is missing, and notary and commissioner work. Together these cover the records you need to prove, keep, or restore your status in Canada.
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No. A notary public certifies copies, witnesses signatures, and commissions oaths and affidavits. That is a separate, administrative service. Advice on your immigration file comes from a licensed RCIC. Mirzoyan Immigration offers both, but keeps the two services distinct so you always know which one you are receiving.
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You apply to IRCC and must show you met the residency obligation of 730 days in the last five years. Gaps in your travel history and thin proof of presence are the common reasons a renewal stalls. A licensed RCIC reviews your record against CBSA entry and exit data before you file.
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Yes. The firm helps replace a lost or damaged work or study permit and helps obtain a Verification of Status when an old Record of Landing or Confirmation of Permanent Residence cannot be reissued as a duplicate. Each request goes to IRCC on the correct form with supporting proof.
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Mirzoyan Immigration offers notary and commissioner services in Toronto and North York, by appointment. The work is performed in person, since Ontario law requires the signer to attend. The team works in English, Russian, and Armenian. Book an appointment to have a document certified, witnessed, or sworn.
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Yes for the immigration document work. PR card renewal and document replacement are filed with IRCC, so Mirzoyan Immigration serves clients across Canada, in person, online, or by phone. Notary and commissioner work is the exception: it requires the signer to attend in person, so it is offered in Toronto and North York by appointment.
Get your document sorted
Pick the service above that matches your situation, or let the team confirm it for you. A document filed on the wrong form or in the wrong category comes back, and the second attempt always costs more time than the first.
or call1-888-636-2122.
A licensed professional will match your profile to the right pathway and review your file before submission.
See how the flat fee works on our immigration consultant costpage.
This page is general information about Canadian immigration document services and is not legal or immigration advice. Individual circumstances vary. For advice on your situation, book a consultation with a licensed Regulated Canadian Immigration Consultant.